Our client, a reputable pharmaceutical organization established within the pharmaceutical industry, is seeking an experienced Accounts Executive to assist in the day-to-day financial and accounting operations. The ideal candidate will be responsible for handling accounts payable and receivable, maintaining financial records, assisting in audits, ensuring compliance with financial regulations, and supporting budget preparation.
Responsibilities:
- Maintain accurate books of accounts including ledgers, journals, and financial statements.
- Process invoices, verify expenses, and manage payments to suppliers and vendors.
- Prepare monthly sales reports, including distributor stock and sales reconciliation, and process them in the ERP system.
- Prepare monthly profit and loss reports.
- Monitor accounts receivable and follow up on outstanding payments from customers and distributors.
- Reconcile bank statements and ensure financial accuracy.
- Support monthly, quarterly, and annual closings and reporting.
- Assist in preparing budgets, forecasts, and financial reports.
- Ensure compliance with applicable tax laws and other local regulatory filings.
- Manage inventory accounting in collaboration with the supply chain team.
- Maintain documentation and records for compliance and financial reporting.
- Use ERP/accounting software for transaction processing and data management, including journal entries, receipts, payments, book closing accrual entries, and prepaid expenses.
- Maintain petty cash expenses and supporting documents, and post transactions in the ERP system.
- Maintain control over employee advances and settlements.
- Post bank entries in ERP, reconcile the general ledger with bank statements on a weekly basis, and circulate reports to the Finance Manager and Country Manager.
- Coordinate with banks and submit required documents related to remittances and payments.
- Process payments and ensure complete documentation in compliance with audit and tax requirements.
- Prepare payroll and file monthly, quarterly, and half-yearly returns for NSSF, PAYE, SDL, WCF, NHIF, and other statutory obligations as required.
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