Job Summary
Our Client, a trading company is looking for a qualifed candidate to provide financial support with regards to
creditors/payables, expense management, cost of sales, fixed asset management,
depreciation, exchange gain/loss accounts, financial report production/analysis
and all statutory Government payments as well as external audit reconciliations
with our auditors or TRA. Helshe will ensure accuracy
of financial data inputs as well as efficiency in all accounting functions.
Job Responsibilities;
- To register/create all new
suppliers local and foreign ensuring that proper documentation has been filled
and processed prior to registration.
- To register all suppliers’
codes on SAP for Local & Foreign Suppliers.
- To sort all suppliers invoices
local and foreign.
- To prepare monthly budgets from
all departments against projected budgets.
- To prepare all weekly payments
against supplier invoices.
- Monthly supplier statements
and reconciliations Local and foreign.
- Ensure preparation of service
levy/city levy for payment.
- Preparation of payroll and ensure
to make all monthly statutory preparations and payments for withholding
tax, NSSF, SDL, PAYEE, WCF etc.
- Filing of With Holding Tax
Returns and ensuring invoices reflect WHT whilst posting done.
- Conduct costings of all
imports and analysis of margins and goods in transit Accounts.
- Payment accounts journals and passing
of monthly journals for reconciliation.
- Ensure forex booking monthly
exchange, gains/loss.
- Monitor prepayment account, amortization
and recuring posting journals.
- Ensure VAT returns and excel
file and verify VAT
input to be claimed from local supplier invoices, VAT
input on import from customs assessments, VAT
output on sales verification as per EFD and SAP system and VAT
refund from credit notes on sales.
- Keeping informed of regulatory
requirements and best practices in accounting.
- Ensure that all debts due
and/or advances from employees are recovered per directives.
- Ensure that financial data are
produced accurately and reliably.
- To ensure Tax Compliance is a
matter of grave concern and that that all staturoty payments and obligations
are adhered to and that all taxes are reconciled on a monthly basis.
- To ensure quarterly
reconciliation of taxes are updated with Auditors to ensure that all taxes are
paid correctly.
- To follow up with auditors any
tax credits (WHT, Corporate tax, Vat etc)
- To ensure timely submission of
Semi Annual Reports to TRA- P 9 & P10 ( PAYE, SDL, WHT Returns)
- To ensure monthly and semi
annual/annual returns of WCF and NSSF to ensure proper payments of social
security benefits and that funds are credited into accounts.
- Take reasonable steps for the
prevention and detection of fraud, errors and other Irregularities.
- Costing of all products- to
formulate all costings of products.
- To authorize all costing of
products and ensuring all costs are determined according to original invoices
supplied by service suppliers.
- To control & ensure
correct posting and reconciliation of Goods in Transit Account.
- To formulate reports of
margins of all products and analyses on monthly basis to review cost of sales of all
products & formulate reports.
- Selling price analysis and
price set-up.
- To maintain fixed asset,
register as well as update.
- To update any new fixed assets
for the year.
- To ensure policy & controls
on fixed assets is implemented & regular monthly updates are conducted.
- Depreciations of fixed assets
and fixed asset register together with new fixed asset receipts and
registration.
- To
process & obtain approvals for all local & foreign payments as per
requirements for all online payments and cheque payments
- To
negotiate exchange rates on behalf of company with authorized approvals &
to determine foreign currency requirements.
- To
create & file all Creditors Local & Foreign.
- To
create & file all payment vouchers along with internal transfers.
- To
create & file all taxation files.
- To
create and file all local & foreign supplier files.
- To
create and file all fixed assets and maintain a register as well as
depreciations monthly and journals.
- Create
and file all audit files.
- Prepare
all tax files & ledgers-PAYE, SDL, WCF, NSSF, W/Tax, City Levy, Corporate
Tax , Director Taxes.
- Prepare
VAT Returns & Ledgers, Input versus
Output, ESD Sales
versus VAT Return sales, Import
Purchases versus Vat Return Imports and other Expenses versus
Vat output Local expenses.
- Prepare
Letter Confirmations & Request for statements (Excel & PDF) signed off
by bank.
- Cost
of Sales Files all imports and attached documents & ledger.
- Expense
Ledgers of key accounts and hard copy documents, Rental Invoices & Agreements, Transport Invoices, Fuel & Motor Vehicle Invoices, Business Travel/Accommodation Invoices, Professional Fees Invoices, Payroll Ledgers & Tables & Director Fees
Tables and Bank Loan & Overdraft Agreements.
- Prepare aging accounts payable
reports every month not later than 5th working day of next month.
- Prepare fixed asset register
not later than 5th working day of month.
- Prepare Margin Reports not
later than 5th of every month.
- Prepare Expense Analysis
report Budget Versus Actual every 5th of month.
- Ensure that financial reports
required by management and HOD are timely; accurate, reliable and agree with
underlying accounting records.
- Prepare VAT reports not later
than 10th of every month for prior month.
- Compete end month budget
reports for all departments and prepare monthly budget by 25th of
every month for next month.
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