Job
Summary
The
Personal Business Assistant to the CEO will provide high-level executive and
personal support, ensuring seamless management of the CEO’s professional and
family-related commitments. The ideal candidate is highly organized, proactive,
discreet, and capable of handling complex tasks and urgent matters with speed
and sound judgment. This role requires exceptional multitasking ability,
problem-solving skills, and absolute confidentiality.
Key
Responsibilities;
- Manage and coordinate the
CEO’s business calendar, meetings, travel, and appointments.
- Act as the primary point
of contact between the CEO and internal/external stakeholders.
- Prepare briefs,
presentations, reports, and correspondence on behalf of the CEO.
- Track action items,
follow up on deadlines, and ensure execution of priorities.
- Assist in strategic
planning by organizing meetings, materials, and key documents.
- Organize and manage the
CEO’s personal and family schedules, events, and commitments.
- Coordinate personal
travel, accommodation, visas, and logistics for the CEO and family members.
- Liaise with service
providers (household staff, schools, healthcare providers, security, etc.).
- Handle personal errands
and urgent requests efficiently and discreetly.
- Proactively identify
issues, risks, or conflicts in schedules and resolve them swiftly.
- Handle emergencies and
last-minute changes with calm, discretion, and effectiveness.
- Make informed decisions
independently when required, in line with the CEO’s preferences.
- Maintain organized and
secure records of business and personal documents.
- Ensure strict
confidentiality of all business and personal information.
- Manage expenses,
invoices, and reimbursements related to business and personal matters.